When scheduling a classroom:
- Your organization MUST have current registration with Student Organization Leadership and Engagement (SOLE) before reserving a classroom
- One room per group per week AND maximum of 2 hours starting at 6:00 p.m. for the first three weeks of every quarter
- Reservations must be made by one of the 3 signatories from your organization in person
- Reservations must be made at least 5 or more business days prior to your first meeting date
When scheduling outdoor/multi-venue events:
- When scheduling a multi-venue conference, please schedule rooms at least 3 weeks or more in advance
- Send a detailed e-mail describing your conference, including the information below:
- Date
- Time
- Estimated attendance
- Number of classrooms
- Capacity needed for each classroom – you may specify classrooms and availability will be checked
- Detailed requirements for classroom (such as room w/movable chairs, projector, etc.)
- Require an outdoor space for food service (food and beverages are not permitted in the classrooms)
- Indoor/outdoor activities
- Will food be prepared on site or catered
- Will event require amplified sound
- No classrooms will be scheduled on University holidays (including holiday weekends)
- No classrooms will be scheduled during Finals week or Commencement weekend
- Your event is not confirmed until your SOLE advisor has approved the Events OnLine Application (EOL)
- The Events OnLine Application can only be sent to a signatory
Scheduling Coordinator - Dominique Smith
Email: dsmith@events.ucla.edu | Phone: (310) 206-6845
Scheduling Hours for Registered Organizations
Monday - Friday: 9:00 a.m. to 3:00 p.m.
Address
168 Kerkchoff Hall
Los Angeles, CA 90095-7213
