UCLA Events Online (EOL) is a comprehensive web-based notification, communication, and authorization system for extracurricular events on UCLA properties. The EOL system also facilitates efforts to consolidate pertinent campus-wide event information into a single, comprehensive database and is the mechanism by which UCLA is able to track and monitor all non-academic use of university facilities. EOL will provide information about university event policies, a customized checklist for event arrangement, and notify certain campus service departments about your event (Parking, AVS, Fire Department, Facilities, etc.). The EOL system will also identify potential Major Events on campus, which require additional review and security assessments.
Staff:
1. Go to: https://eol.ucla.edu
Click on "Your Dashboard"
Enter your UCLA Logon, (through DUO Multi-Factor Authentication).
Then, click on "Create my EOL account"
2. Add TWO Authorizers – a primary and an alternative
These are senior departmental staff members who will authorize your future EOLs by providing an FAU and insuring compliance with University event policies.
3. Add Director Department Chair
Your Director or Department Chair will receive on advisory e-mail form EOL about each of your upcoming events. UCLA Logon not required.
Students:
You must be a signatory for a Registered Campus Organization.
Register your organization with Student Organization Leadership & Engagement (SOLE). .
The EOL registration system helps to ensure that all campus activities are adhering to appropriate policies and guidelines. In accordance with UCLA Time, Place, and Manner Policy 860: Organized Events, and Policy 862: Major Events, all extracurricular events must be registered via the EOL system for administrative review and authorization if they meet any of the following criteria:
- Non-affiliates expected as attendees.
- A non-affiliate as a guest speaker with more than 50 attendees.
- Non-academic in-person activities with more than 50 UCLA students and/or employees expected.
- Alcohol will be served.
- Tenting will be set up.
- Media coverage is expected.
- Distribution or the sale of food and/or merchandise.
All requests must be submitted through EOL for appropriate review and approval a minimum of ten (10) working days prior to the execution or administration of any Organized Event.
EOL registration helps to protect everyone, ensuring that university policies and protocols are being followed by both the venue schedulers and event organizers, thereby minimizing the risk for all parties.
1. A profile of the event organizer must be created in EOL. Please contact the Events Office at events@ucla.edu or at x6-3274 to set up a profile.
2. The venue scheduler must initiate the first step of getting their venue on EOL. Please have the venue scheduler contact the Events Office at events@ucla.edu or at x6-3274. Once the venue has been added to EOL, the venue scheduler will be able to send you the EOL application.
Only venue schedulers can start EOL applications. First, find an event location and contact the scheduler for that location who will reserve your room and start your EOL application to confirm your reservation.
No, you cannot check room availability on EOL.
First, find an event location and contact the scheduler for that location who will check room availability, reserve your room and start your EOL application to confirm your reservation.
No, EOL is not a room reservation system. First, find an event location and contact the scheduler for that location, who will reserve your room and start your EOL application to confirm your reservation.
Your UID (Universal ID) is your 9-digit employee or student ID #. You can find your UID on your BruinCard.
Your password is your UCLA Logon ID password. This is also known as your Bruin Online (BOL) account.
If you are not able to log into EOL with your UCLA Logon ID user name and password, send a message to the EOL administrator team to request help.
The Authorized Signatory is a senior staff member who will receive an e-mail request to authorize the application by filling in the department’s recharge account number. In addition, the Authorized Signatory accepts responsibility that all event costs will be covered and that the event complies with university policy.
List your Dean, Director or Department Chair or other senior official. This official will receive one brief e-mail advisory about your upcoming event.
No, arrangements are not automatically placed by EOL. Follow the instructions on "Your To Do List" which indicate if you or an events office you hired are responsible for making the event arrangements.
Follow the instructions on "Your To Do List" which was generated when you submitted your EOL application.
Contact the venue scheduler who started your EOL application and the scheduler can make the changes.
You did not submit the EOL application in the allotted time. Call your venue scheduler to check on the status of your room reservation and request that the application be re-activated.
A staff member who provides campus services has added a stipulation for your event. In order for your event to proceed, you must follow the instructions in the stipulation.
The Authorized Signatory did not authorize the application in the original allotted time. The Authorized Signatory needs to click on the hyperlink in the e-mail to access and authorize the application.
