Items Your UCLA Event Manager will Consider in Creating an Event Budget
To create your event budget, you will need to have a strong understanding of your event and its needs. Your UCLA event manager can provide you with a billing summary from which to start as the venue cost, equipment, and audio-visual needs he/she also coordinates make up the bulk of the costs. Also, the UCLA event manager generally coordinates the University and off-campus service orders, so be sure to make this one of your first stops!
See the list below for additional items to consider for your event budget.
Venue Costs
- Rental Fee
- Venue Staffing
- Event Manager Facilitation Fee
- Special internet, phone line, or electrical hookup
- Security Guards
- Snacks
- Wait Staff
Equipment Rentals
- Table
- Chairs
- Podium
- Staging/Risers
- Tent/Canopy
- Heaters
Audio Visual Equipment Costs
- Overhead/Slide/LCD Projector
- Sound System (speaking rig, mid-range rig, concert rig)
- Lighting
- Walkie Talkies
- Laptop
- Flip Charts
- Easels
- Dry Erase White Board
Venue Decorations
- Posters
- Tablecloths and/or Skirting
- Flowers, Potted Plants
- Table Decorations
- Stage Scenery
Tickets for Entry
- Printing costs
- Wages for CTO Ticket Sellers
Parking Costs
- Parking Attendants
- Permits for selected attendees
Promotional Materials
- Directional signage for attendees
- Banner advertising event
- Banner Space Rental Fee
- Invitation
Food Costs
- Cost per person
- Beverages
- Served Meal vs. Buffet
- Bartender
- Bar/Glassware
- Flyers
