Handle the Details that Make or Break an Event

Plan with forethought and for the unexpected:

1. Secure speaker or dignitaries (if applicable)

2. Arrange entertainment (if applicable)

3. Arrange catering and event set-up

  • Your staff liaison will assist you. Some, but not all venues accept outside vendors. UCLA maintains the first right of refusal to be the provider of event catering and rental equipment such as tables, chairs, canopies and staging.

4. Decide on décor

5. Establish equipment needs

6. Assign areas of responsibility and duties

7. Create a production schedule

8. Arrange parking

9. Make final payment of fees before deadline

10. Create signage

11. Create nametags

12. Create a contact sheet for involved parties

  • Chapter or club volunteers
  • Involved Alumni Association staff
  • Campus venue contacts

UCLA Alumni Association
Email: AlumniClubs@UCLAlumni.net | Phone: (310) 825-2586| Fax: (310) 825-8678